Area Managers 
&
responsibilites

Regulators, round up!

Law and order is the name of the game and we need volunteers to help keep the peace. 

Volunteers are essential to our annual matches. We would greatly appreciate if you'd take a moment to scroll through the open volunteer spots and see if there is something you are able to help out with.

Interested in a position?

Use the Contact form at the bottom of this page.

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Responsible for ensuring Area Managers are fulfilling their responsibilities, providing guidance and assistance as needed.

Match Director
John Ringo

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Range Manager
Horsethief Harold

Responsible for the overall condition of the stages and readiness for the event to include the following:

  • Structures repair

  • Painting

  • Safety work

  • Night time lighting

  • Target repair

  • Stands

  • Steel

  • Shotgun properly functioning

  • Backup ropes and target strategically placed

  • Adequate paint supply

  • Fire extinguishers

  • Refilled or replaced

  • Locations identified

  • Shovels provided

  • Shade

  • Determine where and type of covering needed

  • Procure adequate covering

  • Ensure no tripping hazard

Responsible for assisting Range Manager on completing range tasks as needed.

Range Match Maintenance Crew

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Clint Steele
Pico Pistolero
Flapjack

Range Crew

Highway Rider

Range Crew

Maddog Miller

Range Crew Manager

Clint Steele

Range Crew

Pico Pistolero

Range Crew

Flapjack

Has the overall responsibility of the site, excluding the range, and coordination with the Parking Manager to ensure timely completion of the following:

  • Portable restroom locations identified

  • Trash dumpsters and barrels locations identified

  • Water spigots cleaned

  • Electrical tested

  • Dump station clean & ready

  • Handicapped areas laid out

  • Emergency signs posted as needed

  • Area cleared and cleaned as needed

  • Trees trimmed as needed

  • Parking laid out and spaces counted

  • Review parking needs with Match Director

  • Mark or sign spots as directed

Flapjack

Overall Site Manger

Flapjack

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Awards Manager

John Ringo

Responsible for determining what awards are necessary, obtaining estimates within prior approved budgets and getting board approval before commitment.  Organizing  and set up at the awards ceremony.  Consider the following:

  • Buckles

  • Top 3 awards

  • 4th through 10th

  • Side matches

  • Wild Bunch

  • ???

Pico Pistolero

Responsible for determining equipment needs, dealers.  Provide for event location.

Poker Manager

Pico Pistolero

Responsible for getting Saloon cleaned and sanitized, procuring all needed beverages, and music or entertainment and ensure adequate lighting for patron’s safety.

  • Saloon cleaned & ready

  • Music & sound system procured

  • Adequate lighting

Saloon Manager

Clint Steele

Clint Steele
Sassy Kitty

Responsible for getting Saloon cleaned and sanitized, procuring all needed beverages, and music or entertainment and ensure adequate lighting for patron’s safety.

  • Saloon cleaned & ready

  • Music & sound system procured

  • Adequate lighting

Memberships
Sassy Kitty

Flapjack

Dinner & Food Manager

Flapjack

Responsible for researching and proposing dinner vendor to board within the approved budget and getting board approval before commitment.  Working with the vendor to ensure satisfactory patron experience.

  • Coordinate with Dining & Awards Manager for facility requirements.

Irish Eyes

Responsible for the procurement of the shooter bags within the approved budget.

  • Purchase or make bags.

  • If making bags coordinate with Volunteer Manager for volunteers.

Shooter Bag Manager

Irish Eyes

Flapjack

Area Manager

Flapjack

Responsible for working with the Dining Manager and Awards Manager to determine the needs of each.  Provide necessary facility, equipment and furniture to meet the needs of each.

  • Arrange for tables, chairs and overhead shade

  • Arrange for table covering and decoration

  • Arrange for PA system

  • Obtain entertainment / music

Flapjack

Parking Manager

Flapjack

Responsible for the following:

  • Stripe the parking area per layout by the Overall Site Manager

  • Obtain adequate volunteers for the parking load up

  • Direct campers to their proper areas as set out by the Overall Site Manager

  • Have relief for 2-hour shifts (Consider using 4F help)

  • Secure transportation from the parking area to the Depot within the approved budget

Communications Manager

Rainbow Dancer

Responsible for the following:

  • Processing applications for state match 

  • Forwarding new membership & renewal applications to Memberships Area Manager 

  • Emailing registration confirmations 

  • Maintaining badge list and SASS shooter lists 

  • Replying to website inquiries 

  • Ordering supplies as needed 

  • Creating labels for shooter registration envelopes 

  • Creating cutout list of names for team shoots 

  • Uploading/ordering/pickup flyers and scorecards for match 

  • Performing minor updates to the website and update/post most current Who's Comin' list to website at regular intervals 

  • Verifying lists and proof as needed 

  • Preparing deposits with receipt/app/check copies for Treasurer   

  • Quarterly club newsletter

  • Posting monthly match scores to the website

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Vendor Manager

Little Jersey Jo

Responsible for handling all vendor inquiries, coordinate with the Overall Site Manager for suitable locations and electrical needs, consider venders to be pursued, any vendor fees to be charged.

  • Handle all vendor inquiries and needs

  • Layout and mark vendor locations

  • Review current vendor apps for compliance

  • Forward copies of vendor apps to Communications Manager

  • Request vendor badge

Calamity Annie

Printing Manager

Calamity Annie

Responsible for coordinating with the other Manager for printed materials and provide in a timely fashion.  Consider the following:

  • Match & side match cards

  • Shooter booklets

  • Flyers

    • Next year’s notification

    • LOCAS Photo flyer

Calamity Annie

Awards Manager

Calamity Annie

Responsible for coordinating with the other Manager for printed materials and provide in a timely fashion.  Consider the following:

  • Coordinate awards procurement by category

  •  Design awards with awards supplies 

  • Procure awards

  • Organize awards by category for awards ceremony

  • Enlist helpers to quickly distribute awards at awards ceremony

  • Responsible for tracking awards picked up for absent shooters by friends or fellow club members of the absent shooters.​​

Pico Pistolero

Responsible for soliciting donations, organization of presentation area and obtaining all items necessary for the raffles to include the following:

  • Solicit donations

  • Arrange for support staff

  • Arrange for presentation area

  • Obtain tickets

Raffles Manager

Pico Pistolero

Sassy Kitty

Banquet Facility Coordinator

Sassy Kitty

Responsible for soliciting donations, organization of presentation area and obtaining all items necessary for the raffles to include the following:

  • Enlist helpers

  • Decorate banquet area

  • Set dining tables and side tables

  • Ensure adequate supply of available drinking water, coffee and other drinks

  • Devise plan for orderly line cuing of attendees

  • Clean up

Sassy Kitty

Responsible for organizing and preparing the dining area for awards dinner.

Dining Manager

Sassy Kitty

Calamity Annie

Volunteers Manager

Calamity Annie

Responsible for procuring adequate personnel to handle the needs of the various Managers. Consider the following avenues:

  • Double R Bar Facebook Page

  • Membership email

  • Fliers posted on sister clubs

  • Etc.

 
Happy Trails